Be specific and objective. Link the behavior directly to written company policies to maintain "validity" and remove subjectivity.
If "Mr. Validity" is a name or a concept (like "validity of spine health records") that needs a formal report, it should follow a standard HR structure: spine – Mr Validity
While there is no specific professional individual or entity widely known as "Mr. Validity" in the context of the word "spine," creating a "write-up" often refers to one of two things: a or a book/manuscript structure (often called a "story spine"). Be specific and objective