3222x Apr 2026

: Clearly state what will happen if the behavior continues (e.g., "further disciplinary action up to and including termination").

: Full names, job titles, and the department.

: List any previous verbal or written warnings to show a pattern of progressive discipline. : Clearly state what will happen if the

A standard write-up should include the following sections to be effective and legally sound:

: Provide a section for the employee to write their perspective and include signature lines for the employee, supervisor, and HR representative. Best Practices A standard write-up should include the following sections

Resources like the BambooHR Guide or Indeed's Career Advice offer free templates to ensure your documentation is structured correctly.

: The exact date, time, and location of the behavior. Describe what happened specifically, without using emotional language. Describe what happened specifically

: Cite the specific rule from the employee handbook or company policy that was breached.